Developing the perfect employee shift schedule means bringing together what’s best for the restaurant and your staff. Most managers would agree that finding (and maintaining) that balance is much easier said than done. But it’s not impossible. Develop a master restaurant schedule, and get to know your employees. Then use new technology to maintain a functional restaurant shift schedule. Find out how below.
Build a Master Restaurant Task Schedule
Never underestimate the power of a master schedule. When prepared properly, it’s a guaranteed resource that will help you manage operations smoothly and efficiently. Every task required in your restaurant will be included here, ensuring that you don’t forget or overlook one.
The worker timetable characterizes what assets are required, when, and where. Despite the fact that a distributed representative calendar is explicit to a specific booking period, appropriate arranging requires looking ahead to survey requests for time off and asset supply.
Early arrangement for scheduling is particularly vital when necessities change over busy periods for your restaurant. Viable worker scheduling brings down work costs by coordinating assets to requests. It will likewise help diminish the requirement for abrupt changes to scheduling downstream.
Start by listing out every job function in your restaurant, such as:
- Cleaning duties
- Food prep
- Floor management
Every restaurant is a little different, so you might want to take one or two days to observe your restaurant’s movements. If you are a pizza restaurant, who’s in charge of making the dough and adding the toppings? If your décor is important, take note of who lights the candles and orders fresh flowers. Also, be mindful of your rush hours and, conversely, the slower times of the week.
No matter how small the task, create a detailed list of what goes on in your restaurant to develop a fine-tuned master restaurant schedule. This comprehensive task calendar will help you cover all the bases–and it will save you a great deal of time.
Know Your Staff
This suggestion needs little explanation: Get to know the needs of your staff so you can avoid scheduling conflicts. Encourage long-time employees to share major life changes that will affect their regular hours, and speak with new hires about other obligations they might have.
At times employees will have varying availability. You may have employees who are involved in sports or whose children are, and their availability will change during football or basketball season. Some college students will have changing class schedules, which can cause new conflicts for the work schedule. Make sure all employees know to come to you when their availability changes.
For tips on getting to know your employees and working together smoothly, check out this recent article from Forbes.
Lavu Scheduling Tip: Build a master availability list. Build out a seven-day week calendar, and list which employees are available at what times. Do not include one-off days like a birthday party or a vacation